Project Coca-Cola Hellenic

Mid 2007 VAT Resource B.V. was asked to assist Coca-Cola Hellenic from a VAT perspective with the set-up of a new procurement company based in Austria. The project started with a pilot phase in one country. After the pilot phase more countries joined (more than 10 European countries at this moment). 

Project goal

The project started with the assistance from a VAT perspective with the set-up of a new Austrian procurement company in various (non) EU countries. As the company also needed to be set-up in SAP, we also assisted from a VAT perspective with this set-up (this project as managed by Deloitte). As most countries are live already at this moment, currently the project exists mainly in ongoing support from a VAT perspective of the Finance team of the procurement company. Furthermore we will assist as soon as more countries join and/or the procurement company implements a new SAP system.

Project team approach

For the execution of this project a VAT manager was acting as main contact person for Coca-Cola Hellenic. With respect to the set-up of the procurement company in SAP, we worked closely together with Deloitte with all VAT related issues. Furthermore, if needed our VAT manager was supported by other VAT Resource colleagues (for example during a VAT review that we performed a senior VAT accountant assisted and with VAT issues in Italy a native speaking Italian colleague assisted). With this team approach we accomplished that the tasks were executed in the most efficient way.

Tasks

  • Advise on set-up of new central procurement company in more than 15 EU and non-EU countries in Eastern Europe (such as advice on country specifics, VAT registrations, set-up of compliance of these countries etc.);
  • Assist from VAT perspective with set-up of the new company in SAP (including set-up of new tax procedure, create new tax codes, review condition tables, set-up correct reporting);
  • On the job VAT training of the new employees of Coca-Cola Hellenic Procurement GmbH;
  • Preparation and maintenance of VAT/customs manuals;
  • Ongoing assistance with VAT questions;
  • Assist with implementation of changes in VAT laws;
  • Compliance review;
  • Advise Tax Director with respect to other VAT issues.

With our assistance the Austrian procurement company is currently set-up in SAP and registered for VAT purposes in 11 EU countries. With on the job training and ongoing support from our side most VAT related activities (AP/AR/compliance) are performed in-house by the Austrian Finance team.

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